google docs

What's a good Office option for my business?

Google Docs

Episode 1740

Mark from Los Angeles, CA

Mark wants to know how good the business version of Google Docs is. Leo says that the business version, Google Workspace (formerly called G Suite) is what they use on TWiT to run their daily operations. It's simple and easy, and very affordable. Microsoft Office with One Drive is another option if you want to stay in the Microsoft Universe. It's called SharePoint. That's probably what Mark wants.

Is Google Docs as good as Microsoft Office?

GSuite

Episode 1732

David from Anaheim, CA

David is concerned that his office will be moving from Microsoft Office to Google's G Suite. Leo says that Google Docs just like Microsoft Office, but some of the advanced features may be missing. And if you have "custom access" you may need to subscribe to Office 365 to use that feature. For $8 a month, it's not that bad a price. However, if you want to avoid that, Microsoft is also offering next month, a perpetual license for Office 2020. It comes with 1TB of storage. 

An open-source option is Libre Office which is free.

What Computer Should I Buy For Word Processing?

Chromebook

Episode 1729

Lee from Menefee, CA

Lee wants to know if she can buy a computer to use as a word processor. Leo says that since Lee has a Chromebook, she already has all she needs. Just use Google Docs. Or, she can also use Microsoft Office Online. So there's no need to buy a separate device. And the best thing is, Chromebook will back up everything you do in the cloud, protecting data automatically. Learn to love the cloud.

How can I do voice dictation on my Mac?

Microphone

Episode 1510

Tracy from Los Angeles, CA

Tracy wants to know how her husband can do voice dictation on his Mac. Leo says to go to the System Preferences pane for keyboard settings and enable voice dictation on the Dictation tab. Then he can tap the function key twice on his iMac, and that will trigger voice dictation. It's pretty accurate. It won't be perfect, but it'll be 80% there. He can even do voice editing.

Does Microsoft Office work well as a database server?

Episode 1283

Deborah from Carlsbad, CA

Deborah wants needs a database and wants to be able to have a limited number of people in the company to share it. Microsoft Office can do it, but it usually uses a locally run Exchange server.

Leo suggests looking at this tech note from community.office365.com. Leo suggests creating a spreadsheet and then see if it can break. Leo did it with Google Docs and they got 150 current users before it started to refuse connections. So Google Docs would work as well.

Can a Chromebook run Office applications?

Episode 1267

Stacey from San Pedro, CA

Stacey wants to know if a Chromebook can run Microsoft Office functions. Leo says that it can run Google Docs, but it won't run Windows apps like Office. Google Docs has a spreadsheet program that's almost as good as Excel, though. She's also having trouble using the trackpad. Leo says to just buy a mouse, plug it in via USB, and it'll be just like a desktop.

How can I sync all my Macs?

Episode 1204

Pat from Carson, CA

Pat has four macs in various locations and wants to know if they will all be synced with iCloud like DropBox does. Leo says yes and no. It will sync, but not via a folder. The key is all the same Macs running the same shared Apple ID. Can she go work on different macs simultaneously? Leo says that could be problematic. To do team operations, a good third party app is GitHub.