Is there an easier way to send files than with attachments in Outlook?

Episode 881 (2:03:11)

Stephen from South Africa

Stephen is a web developer and deals with clients that are not as tech savvy. He often has problems with clients not being able to attach files to emails in Outlook. Leo says Microsoft made Outlook so it will not attach files for security reasons. Stephen could walk his clients through the process of enabling Outlook to attach files in the security settings. Otherwise, Leo doesn't like attachments because of that security risk and there could be issues with large files too.

He could set up an open directory on a server, and Stephen could send them a link and they could drag files to the webpage. The issue with this is sharing files securely, though. Another option is to set up a Wordpress page with a file sharing plugin that would act as an interface to FTP (File Transfer Protocol).

There are also a number of services that offer this capability online:

  • Dropbox
  • Dropbox offers around 2GB for free, with more storage available to buy.

  • JotForm
  • JotForm creates a Dropbox form that his clients could drag files into without them having to create an account through Dropbox. He could even use this on a Facebook page.

  • This is a very easy way to share files through a drag-and-drop interface, but it still would require some level of sign-up to use.

  • Skydrive
  • SkyDrive from Microsoft offers 25GB for free, if his clients are Windows users.

  • Google Drive
  • Google offers 5GB of storage free.

  • ShareFile
  • ShareFile isn't free, but is a good way to exchange files too. (Disclaimer: ShareFile is a sponsor).

Since Stephen is looking for a way for his clients to share files with him without them having to sign up to a service, JotForm will probably be his best bet.