google docs

How can I do voice dictation on my Mac?

Microphone

Episode 1510

Tracy from Los Angeles, CA

Tracy wants to know how her husband can do voice dictation on his Mac. Leo says to go to the System Preferences pane for keyboard settings and enable voice dictation on the Dictation tab. Then he can tap the function key twice on his iMac, and that will trigger voice dictation. It's pretty accurate. It won't be perfect, but it'll be 80% there. He can even do voice editing.

Does Microsoft Office work well as a database server?

Episode 1283

Deborah from Carlsbad, CA

Deborah wants needs a database and wants to be able to have a limited number of people in the company to share it. Microsoft Office can do it, but it usually uses a locally run Exchange server.

Leo suggests looking at this tech note from community.office365.com. Leo suggests creating a spreadsheet and then see if it can break. Leo did it with Google Docs and they got 150 current users before it started to refuse connections. So Google Docs would work as well.

Can a Chromebook run Office applications?

Episode 1267

Stacey from San Pedro, CA

Stacey wants to know if a Chromebook can run Microsoft Office functions. Leo says that it can run Google Docs, but it won't run Windows apps like Office. Google Docs has a spreadsheet program that's almost as good as Excel, though. She's also having trouble using the trackpad. Leo says to just buy a mouse, plug it in via USB, and it'll be just like a desktop.

How can I sync all my Macs?

Episode 1204

Pat from Carson, CA

Pat has four macs in various locations and wants to know if they will all be synced with iCloud like DropBox does. Leo says yes and no. It will sync, but not via a folder. The key is all the same Macs running the same shared Apple ID. Can she go work on different macs simultaneously? Leo says that could be problematic. To do team operations, a good third party app is GitHub.

How can I move my old documents to my new Mac?

Apple iMac

Episode 1130

Earl from Lakeside, CA

Earl has an old iMac and can't transfer his files to his new iMac. He wants to move the program from the old to the new, but he doesn't have any disks. Leo says that Microsoft Word for the Web, which is free, or Google Docs, would work great. He doesn't need new software. He can just backup his data with a USB key and then bring it to the new Mac and use Office for the Web or docs.google.com to open it.

How can I sync to the cloud without having issues with duplicate files?

Episode 1086

Steve from Calabassas, CA

Steve has Google Drive but he doesn't think it's organized very well for backup. Leo says it's not ideal as a backup solution. It's more of a temporary repository. Steve is having problems syncing to it, because it just keeps creating multiple copies. Leo says he could turn on Versioning in Google Docs, so that may help.